HR Associate

Warsaw, Poland

18.10.2024

HR Associate (CEE)

You will be responsible for applying your solid knowledge of employment laws, HR regulations, payroll processes, employee lifecycle phases, and HRIS systems to support the company's HR initiatives and maintain compliance.

Responsibilities:

 

Recruitment

  • Administer the process of pre job advertisement in Workday and adding the job advertisement on Iyuno Careers website and Linkedin

  • Review of CV’s and primary review of candidates via phone calls

 

On-boarding and Induction

  • Administer the process for new employees and workers, for example; prepare contracts, offer letters and process any pre-employment checks.

  • Coordination of benefits systems

Payroll

  • Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and submitted to payroll, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits.

  • Act as a partner to salary review panels as required.

HR Data Analytics

  • Be the primary contact for queries on the HR systems

  • Act as systems administrator for HR system, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance and liaising with system provider to troubleshoot queries as required.

  • Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.

  • Provide appropriate reports from the HR database for the purpose of auditing and monitoring employee data and training.

  • Periodic database cleansing.

 

Leaver Administration

  • Ensure resignations are acknowledged in a timely manner, the line manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions.

  • Ensure exit interviews are conducted for all staff either face to face or electronically.

Admin

  • Carry out general administration tasks for the HR Department, for example; sorting post, telephone answering, devising standard Human Resources documents and letters and manage the HR inbox.

  • Respond to reference requests for current or ex-members of staff

  • Ensure electronic and paper-based personnel files are maintained and filing/archiving is completed in a timely manner.

 

Skills

  • Fluent Polish and English languages

  • Educated to degree level or equivalent

  • Experience in delivering successful HR support

  • Experience in interpreting, advising and implementing policies and procedures

  • Excellent and sensitive communication skills at all levels

  • Tact and diplomacy with the ability to deal with difficult situations

  • High level of confidentially

  • Ability to work on own initiative

  • Excellent organizational skills



We offer:

  • Full time, permanent employment contract.

  • Private medical care

  • Co-financed sports card

  • Flexible working hours

  • Homework – 3 days per week

  • Truly international environment

  • Salary dependent on experience and skills

  • We are working in young and dynamic multinational environment with focus on teamwork. We are offering a challenging job and personal development.

HR Associate (CEE) You will be responsible for applying your solid knowledge of employment laws, HR regulations, payroll processes, employee lifecycle phases, and HRIS systems to support the company's HR initiatives and maintain compliance. Responsibilities: Recruitment • Administer the process of pre job advertisement in Workday and adding the job advertisement on Iyuno Careers website and Linkedin • Review of CV’s and primary review of candidates via phone calls On-boarding and Induction • Administer the process for new employees and workers, for example; prepare contracts, offer letters and process any pre-employment checks. • Coordination of benefits systems Payroll • Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and submitted to payroll, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits. • Act as a partner to salary review panels as required. HR Data Analytics • Be the primary contact for queries on the HR systems • Act as systems administrator for HR system, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance and liaising with system provider to troubleshoot queries as required. • Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave. • Provide appropriate reports from the HR database for the purpose of auditing and monitoring employee data and training. • Periodic database cleansing. Leaver Administration • Ensure resignations are acknowledged in a timely manner, the line manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions. • Ensure exit interviews are conducted for all staff either face to face or electronically. Admin • Carry out general administration tasks for the HR Department, for example; sorting post, telephone answering, devising standard Human Resources documents and letters and manage the HR inbox. • Respond to reference requests for current or ex-members of staff • Ensure electronic and paper-based personnel files are maintained and filing/archiving is completed in a timely manner. Skills • Fluent Polish and English languages • Educated to degree level or equivalent • Experience in delivering successful HR support • Experience in interpreting, advising and implementing policies and procedures • Excellent and sensitive communication skills at all levels • Tact and diplomacy with the ability to deal with difficult situations • High level of confidentially • Ability to work on own initiative • Excellent organizational skills We offer: • Full time, permanent employment contract. • Private medical care • Co-financed sports card • Flexible working hours • Homework – 3 days per week • Truly international environment • Salary dependent on experience and skills • We are working in young and dynamic multinational environment with focus on teamwork. We are offering a challenging job and personal development.