Personal Assistant

Personal Assistant

This hybrid position is responsible for providing both administrative and personal support for a C-Suite Executive. This includes support for scheduling, personal errands, driving, planning meetings, travel, etc. The position requires someone who is highly motivated, patient, with a strong sense of urgency and excellent customer service skills. This role will support the executive both professionally and in their personal life.

Principle Duties & Responsibilities

• Coordinates schedules and confirms all meetings, reserve conference rooms and equipment and ensure the executives are prepared.

• Drive executive as needed.

• Arrange international and domestic travel itineraries and hotel accommodations.

• Schedule personal appointments as need be.

• Prepare paperwork for proper international travel documentation (including visas and passport renewals) and domestic/international travel expense reports.

• Composes memos, correspondence, expense reports and other documents on behalf of the executives when needed.

• Organize and plan events.

• Schedule and prepare items for overnight delivery and courier pick-ups.

• Organizes and maintains an efficient workflow system.

• Assist in the preparation of PowerPoint presentations and other presentation materials.

• Performs all general administrative duties, including typing, mail, photocopies, scanning documents, sending & receiving faxes, filing, etc.

• Ability to work flexible hours.

• Occasional travel required.

• Run errands, both personal and business related as requested.

• Perform other reasonable related duties, as assigned.

Qualifications and Experience

• Minimum 3 years supporting executive or comparable experience

• Travel scheduling experience for International and Domestic

• Entertainment industry preferred

• College degree preferred

• Excellent communication skills, both oral and written; strong attention to detail

• Superior organizational skills; ability to multi-task, collaborate, and prioritize

• Ability to work well under time constraints.

• Must be able to maintain confidentiality and handle time sensitive material

• Must have strong computer skills, with proficiency in MS Word, Excel, PowerPoint and Outlook

• Bilingual in Korean (preferred)

Experience:

• Assistant: 3 years (Required)

Salary: 

• $58,000/year-$72,000/year