Project Coordinator 6-month contract

The Project Coordinator manages end-to-end workflows for fast-track subtitling projects, ensuring smooth communication between internal teams, freelancers, and external partners. The role oversees project timelines, resources, and deliverables, while supporting daily coordination, progress tracking, issue resolution, and basic QC tasks. The Coordinator also maintains project documentation, manages freelancer allocation, provides training support, and serves as the main point of contact for project-related communication and invoicing. 

 Role Description  

• Coordinate end-to-end workflows for fast-track subtitling projects, ensuring smooth communication between internal teams and external partners. 

• Monitor project timelines, deliverables, and priorities to ensure all episodes/files are completed within tight turnaround times. 

• Assist with task assignment, progress tracking, and status reporting for daily and weekly updates. 

• Conduct basic QC checks, proofreading, and light editing of subtitles to ensure accuracy, consistency, and compliance with style guidelines. 

• Support issue tracking and follow-up with relevant teams to resolve errors or clarify requirements. 

• Maintain project documentation, schedules, and trackers with high attention to detail. 

• Collaborate with linguists, editors, and project management teams to ensure workflow efficiency and on-time delivery. 

• Allocate available freelance resources by scheduling, assigning, and tracking the subtitling tasks. 

• Arrange initial training sessions and provide ongoing support to freelance translators as needed. 

• Act as the main point of contact for assigned projects and communicate project status updates to all stakeholders. 

• Prepare and issue monthly sales invoices to clients in a timely manner. 

Capabilities and Skills 

• Excellent command of English, especially in reading and writing. 

• Hands-on vendor and project management experience in the media or post-production industry is a strong advantage. 

• Strong translation and proofreading skills are required. 

• Solid organizational skills, including effective multitasking and time management. 

• Detail-oriented, quality-focused, proactive, positive, self-motivated, and hardworking. 

• Exceptional attention to detail with the ability to plan and manage complex projects with urgency. 

• Strong sense of urgency and ability to work in a fast-paced environment; capable of working under pressure and meeting tight deadlines. 

• Familiarity with international TV series, variety shows, and movies; including cultural context, slang, and colloquial expressions is a major plus. 

Key Performance Indicators and Metrics 

• Recruit and train freelancers to develop a preferred pool of subtitle translators. 

• Support translation evaluation, training, and feedback processes to strengthen the preferred resource pool, maximize monthly subtitling productivity, and ensure consistent quality assurance. 

• Contribute directly to subtitle production and quality control. 

• Support project team members as needed to complete daily tasks while ensuring 100% on-time delivery. 

Expectations and Outputs (Checklist) 

• Source, evaluate, and select suitable freelancers for subtitle translation based on genre, content type, and skill level. 

• Track project progress to ensure quality, delivery timelines, and costs remain on plan. 

• Ensure completion of all project-related administrative processes. 

• Build and maintain strong working relationships with freelance resources and vendors through daily communication and collaboration. 

• Facilitate clear and effective communication within the team, across departments, and with clients. 

• Provide flexible support by translating, proofreading, and finalizing deliverables when needed. 

• Deliver assets to clients promptly and respond to real-time feedback. 

• Maintain extensive knowledge of guidelines, KNPs, and project requirements.